Philippine Deposit Insurance Corporation Official Website

Procurement of Sports Event Organizer for the Conduct of the PDIC Wellness and Benefit Run on May 10, 2015

INVITATION TO BID

PDIC, thru the BAC, invites interested bidders to participate in the procurement project described hereunder:

Project

Sports Event Organizer for the Conduct of the PDIC Wellness and Benefit Run

Approved Budget for the Contract (ABC)

P 1,100,000.00 (inclusive of all applicable taxes)

Conduct of the Fun Run

May 10, 2015

Source of Funding

2015 Corporate Budget

Minimum Qualifications of the Bidder

The prospective bidder must have:

-	a Team Head (not necessarily the company owner) with experience in organizing at least three (3) running events in recent years, with the present company or from previous affiliations, and with fundraising as a component;
-	a Team Head (not necessarily the company owner) who has previously organized running events for government and/or private corporations with the participation of at least 3,000 runners, with the present company or from previous affiliations; and,
-	a team of professionals in the field of sports event organizing and marketing, promotion of sports development and wellness particularly in the field of running, fitness, marathon, triathlon, and the like.

Availability of the Instructions to Bidders and the Technical Specifications/Terms of Reference

Starting January 28, 2015 (Wednesday)
BAC Secretariat
Philippine Deposit Insurance Corporation
6^th Floor, SSS Makati Building
Ayala Avenue corner V. A. Rufino Street
Makati City

Pre-bid Conference

February 6, 2015 (Friday), 9:30 A.M.
6^th Floor, ASG Conference Room
Philippine Deposit Insurance Corporation
SSS Building, Ayala Ave. cor. V. A. Rufino St.
Makati City

Deadline for the Submission of Bids (Opening of Bids shall immediately follow)

Until 9:30 A.M., February 20, 2015 (Friday)
Ground Floor, SSS Makati Building
Ayala Avenue corner V. A. Rufino Street
Makati City

Cost of Bidding Documents

P 1,100.00

The eligibility screening of bidders, the evaluation of bids, and the awarding of contract shall be governed by Republic Act No. 9184 (RA 9184), its Implementing Rules and Regulations (IRR), and all other relevant issuances by the Government Procurement Policy Board (GPPB).

The criteria for eligibility check, examination and evaluation of bids, and post-qualification shall be on a non-discretionary "pass/fail" basis. Notwithstanding the eligibility of a prospective bidder, PDIC reserves the right to review its qualifications at any stage of the procurement process if PDIC has reasonable grounds to believe that a misrepresentation has been made by said prospective bidder, or that there has been a change in the prospective bidder's situation from the time it submitted its eligibility requirements.

Only bidding documents actually issued by and acquired from PDIC shall be the bases for the acceptance of bids (see: Sec. 17.4, of the IRR of RA 9184). For this purpose, payment for the cost of bidding documents shall be made to the Treasury Department at 8th Floor, SSS Building, Ayala Avenue, Makati City, prior to, or simultaneous with the submission of bids. Bidding documents not paid for as of the deadline for submission of bids are deemed not received and shall not be considered for evaluation. (see: Sec. 17.4 and 17.5 of the IRR of RA 9184)

PDIC reserves the right to accept or reject any or all bid proposals, or declare the bidding a failure, or not award the contract, or suspend or cancel this procurement project at any time. PDIC makes no assurance that a contract shall be entered into as a result of this invitation. Furthermore, PDIC assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of their respective bids.

PDIC shall in no case be held responsible or liable for any and all costs associated with the bidders' participation in the bidding process regardless of its results.

BIDS AND AWARDS COMMITTEE

Attachment:

Instructions to Bidders and Bid Forms
Terms of Reference (TOR)
TOR, Annex A-Specifications for the PDIC Race Kits and Schedule of Work/Mode of Payment

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